PHRC Events

We're hiring the PHRC Administrative Assistant

Date: 1/24/2025

The PHRC is seeking the next Administrative Assistant to assist with our mission to collaboratively engage with the residential construction industry to catalyze advancements in homebuilding through education, training, innovation, research, and dissemination.

The Administrative Assistant supports the Pennsylvania Housing Research Center's (PHRC) mission by maintaining and developing relationships with PHRC stakeholders, including internal and external organizations and industry partners, through meetings and events. The Administrative Assistant is responsible for coordinating a variety of activities and administrative tasks such as event planning, scheduling, financial reconciliation, and stakeholder management to ensure efficient operations and support to the PHRC team. This position requires high attention to detail and excellent customer service and relationship-building skills.

Responsibilities include, but are not limited to:

• Financial Support: Create goods and services reports and reconcile purchasing card expenses. Pay and issue invoices to external vendors. Deposit checks. Coordinate travel arrangements. Attend department-level financial meetings. Assist the Financial & Communications Coordinator and Associate Director with any reporting needs. Be knowledgeable of Penn State's financial and travel policies. 
• Event Coordination: Organize and coordinate logistics for the annual PHRC Housing Conference, biennial Residential Building Design & Construction Conference, Hankin Distinguished Lecture and associated student-focused events, and other events as needed throughout the year. Coordinate travel arrangements for guest speakers. Maintain contracts and records from all events. Serve as the point of contact for events. 
• Administrative Support: Maintain shared PHRC calendar and room scheduling to facilitate consistent operations. Maintain PHRC stakeholder records in the database and assist in relationship building. Maintain PHRC office environment with necessary goods and supplies. 
• Meeting & Training Coordination: Organize and coordinate two Industry Advisory Council meetings, in-person and virtual training, and any other meetings. Answer calls and emails related to speaking engagements and training interests from the residential construction industry. Maintain agreements, contracts, and records in the database.

Learn more and apply at https://bit.ly/phrcAdministrativeAssistant.

The PHRC is located within the College of Engineering, which is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.